AffiliNation Privacy Policy

1. Who We Are

AffiliNation Agency Ltd. (“AffiliNation”, “we”, “us”, “our”) is the data controller responsible for your personal data.

We operate an online membership community for affiliate marketers and content creators, delivered primarily through Discord and associated platforms.

Contact us about data and privacy

Help@Affilination.co.uk

If you have a concern about how we handle your data that we cannot resolve, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk or by calling 0303 123 1113.

2. What Data We Collect

We collect and process the following categories of personal data:

3. How We Use Your Data

We use your personal data for the following purposes:

• Processing your membership and managing your account – Contract
• Communicating with you about your membership, calls, and community activity – Contract
• Processing payments and managing billing – Contract
• Sending community announcements, coaching schedules, and campaign opportunities – Contract / Legitimate Interests
• Matching you with relevant brand campaign opportunities – Contract / Legitimate Interests
• Responding to support queries and resolving disputes – Contract / Legitimate Interests
• Improving our services and community offering – Legitimate Interests
• Complying with legal obligations – Legal Obligation
• Marketing communications about AffiliNation (where you have opted in) – Consent

We will never use your data in a way that is incompatible with the purpose for which it was collected.

4. Marketing Communications

If you have opted in to receive marketing communications from us, we may send you updates about new features, events, coaching opportunities, or promotions.

You can opt out at any time by:

• Clicking the unsubscribe link in any marketing email
• Contacting us directly by raising a support ticket within the Discord server

Opting out of marketing does not affect communications related to your active membership.

5. Sharing Your Data

We do not sell your personal data. We may share your data with the following categories of third parties, strictly as necessary:

• Payment processors – to process membership payments securely (e.g. Stripe, LaunchPass)
• Discord – to manage your community access and membership permissions
• Brand partners – limited data (such as your TikTok handle or creator profile) may be shared with brands for campaign matching purposes, only where you have expressed interest in a campaign
• Coaches and team members – internal team members may access your data as necessary to deliver the services you have subscribed to
• Legal or regulatory authorities – where required by law or to protect our legitimate legal interests

All third parties we work with are required to handle your data securely and in accordance with applicable data protection law.

6. International Data Transfers

Some of the third-party services we use (including Discord) may process data outside the UK or European Economic Area. Where this is the case, we ensure appropriate safeguards are in place, including Standard Contractual Clauses or equivalent protections recognised under UK GDPR.

7. How Long We Keep Your Data

We retain your personal data only for as long as necessary for the purposes set out in this policy:

• Active membership records – Duration of membership + 2 years
• Payment and billing records – 7 years (HMRC requirements)
• Support and correspondence – 2 years from last contact
• Marketing preferences – Until you withdraw consent
• Coaching session records – 2 years from session date
• Campaign participation data – 2 years from campaign end

When data is no longer needed, it is securely deleted or anonymised.

8. Keeping Your Data Secure

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse. These include:

• Restricted access to personal data within our team on a need-to-know basis
• Use of reputable, secure third-party platforms for payment processing and community management
• Regular review of our data handling practices

While we take reasonable precautions, no online system is completely secure. In the event of a data breach that is likely to affect your rights and freedoms, we will notify you and the ICO as required by law.

9. Your Rights

Under UK GDPR, you have the following rights in relation to your personal data:

• Right of access – you can request a copy of the personal data we hold about you
• Right to rectification – you can ask us to correct inaccurate or incomplete data
• Right to erasure – you can ask us to delete your data in certain circumstances
• Right to restrict processing – you can ask us to limit how we use your data
• Right to data portability – you can request your data in a structured, machine-readable format
• Right to object – you can object to processing based on legitimate interests or for direct marketing
• Rights related to automated decision-making – we do not use automated decision-making or profiling that produces legal or significant effects

To exercise any of these rights, contact us at [insert contact email]. We will respond within 30 days. We may need to verify your identity before processing your request.

10. Cookies

Our primary community platform is Discord, which operates its own cookie and data practices.

11. Children

Our services are not directed at anyone under the age of 18. We do not knowingly collect personal data from under-18s. If you believe we have inadvertently collected data from a minor, please contact us immediately and we will take steps to delete it.

12. Third-Party Links

Our community may contain links to external websites, tools, or platforms (including TikTok Shop, brand websites, and third-party resources). This Privacy Policy does not apply to those third parties. We encourage you to review the privacy policies of any third-party services you use.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify members of any material changes with at least 14 days’ notice before they take effect. The most current version will always be available in the AffiliNation Discord server.

14. Contact Us

For any questions, requests, or concerns about this Privacy Policy or how we handle your data please contact us:

For complaints you can also contact the Information Commissioner’s Office:

• Website: www.ico.org.uk
• Phone: 0303 123 1113

AffiliNation Agency Ltd. – Registered in England & Wales

This policy is compliant with the UK GDPR and the Data Protection Act 2018.